Avoma vs Shmeetings
Simple offline meeting notes vs enterprise conversation intelligence platform
What is Avoma?
Avoma is a full-fledged conversation intelligence platform, specifically designed for sales teams and customer success teams in order to go beyond recording and transcribing meeting content into providing sales coaching, revenue intelligence, and detailed analytics of customer conversation.
Avoma's platform automatically records meetings, produces meeting transcripts, and uses artificial intelligence (AI) to create summaries. The real value proposition of Avoma is based upon analysis of conversations to assist sales teams to perform at higher levels—through tracking talk ratios, identifying coaching opportunities, and providing synchronization of insights with CRM systems.
Avoma views itself as an all-encompassing revenue operations tool and includes features such as deal intelligence, pipeline management, and team performance dashboard. Avoma was created for organizations that wish to maximize their sales process using data from conversations.
The Core Difference
Avoma and Shmeetings were developed to address two distinctly separate needs for two distinct types of consumers. Avoma is enterprise software for sales teams that want conversation analytics, CRM integration, and revenue intelligence; Avoma will require the utilization of cloud processing, multiple user/team accounts, and subscription fees.
Shmeetings is a simple desktop application that allows individuals to produce meeting transcripts and summaries without the complexities associated with enterprise software. All functions of Shmeetings run locally on the user's computer—there are no account requirements, no cloud processing required, and there are no features for managing multiple users.
If you are evaluating tools to utilize within a sales organization, Avoma offers many features that Shmeetings does not. However, if you are an individual professional that desires simple, private meeting notes, Shmeetings does one thing exceptionally well without the overhead of enterprise software.
Feature Comparison
| Feature | Shmeetings | Avoma |
|---|---|---|
| Data Privacy | 100% Local | Cloud Processing |
| Account Required | No | Yes |
| Internet Required | No | Yes |
| Meeting Transcription | Yes | Yes |
| AI Summaries | Yes | Yes |
| Custom Prompts | Unlimited | Limited Templates |
| CRM Integration | No | Yes |
| Sales Coaching | No | Yes |
| Team Analytics | No | Yes |
| Pricing Model | $39 Once | $19-$79/mo/user |
Privacy and Your Meeting Data
All meeting recordings processed by Avoma are processed on their cloud-based servers. The content of your meetings—sales calls, customer discussions, internal meetings—are uploaded to Avoma's servers, where they are transcribed, analyzed, and then used for conversation intelligence purposes. This is what is required for the features offered by Avoma, however, this represents a loss of control over your meeting content since the content now exists on a third party server.
For sales teams at larger corporations, this is usually an acceptable trade-off. The enterprise security teams of these large corporations evaluate vendors and Avoma has the appropriate certifications for Security and Compliance (SOC 2). Nevertheless, the data is still outside of your control.
Shmeetings processes all meeting audio locally on your Mac. None of the meeting audio recorded by Shmeetings ever leaves your computer, is never sent to an external server, and cannot be accessed by anyone else but you. For professionals that handle sensitive client conversations or confidential business discussions, the architectural differences represented by Shmeetings are significant.
Who Should Use Each Tool?
Choose Shmeetings if you:
- Want simple meeting notes without enterprise features
- Need complete privacy for confidential conversations
- Don't need CRM or sales analytics
- Prefer a one-time purchase over subscriptions
- Are an individual, not part of a sales team
Choose Avoma if you:
- Manage a sales team and need coaching tools
- Need CRM integration with Salesforce or HubSpot
- Want conversation analytics and deal intelligence
- Have budget for per-user monthly subscriptions
- Need revenue operations and pipeline insights
Pricing Comparison
| Plan | 1 Year | 3 Years | 5 Years |
|---|---|---|---|
| Shmeetings | $39 | $39 | $39 |
| Avoma Starter ($19/mo) | $228 | $684 | $1,140 |
| Avoma Plus ($49/mo) | $588 | $1,764 | $2,940 |
| Avoma Business ($79/mo) | $948 | $2,844 | $4,740 |
* Avoma pricing is per user per month. Teams multiply these costs by headcount.
Frequently Asked Questions
Can Shmeetings replace Avoma for a sales team?
Not directly. Avoma offers team collaboration, CRM sync, sales coaching, and conversation analytics that Shmeetings doesn't have. Shmeetings is designed for individual use, not team-wide sales operations. If you need enterprise features, Avoma is the better fit.
Does Shmeetings have CRM integration?
No. Shmeetings generates transcripts and summaries that you can copy and paste into any system, but it doesn't integrate directly with Salesforce, HubSpot, or other CRMs. If automatic CRM sync is essential, Avoma or similar cloud tools are better suited.
Why would someone choose Shmeetings over Avoma?
Privacy and simplicity. Shmeetings never sends data to the cloud—your conversations stay on your computer. It's also a one-time $39 purchase versus Avoma's $19-$79/month per user. For individuals who don't need team features, Shmeetings offers core functionality without the complexity.
Is Avoma's free tier enough for basic meeting notes?
Avoma's free tier has limitations on meeting hours and features. For basic individual use, Shmeetings provides unlimited local processing for a one-time cost. If you're just starting out and want to try Avoma's ecosystem, the free tier can work, but you'll likely hit limits.
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