Notion AI vs Shmeetings
Comparing a dedicated meeting assistant with a general-purpose AI workspace
What is Notion AI?
Notion AI is an add-on to the Notion workspace that brings AI capabilities to your documents. It can summarize text, generate drafts, brainstorm ideas, and answer questions about your notes. For meeting notes, you can use it to clean up manually typed notes or summarize content you paste in.
The key word is "manual." Notion AI doesn't record or transcribe meetings. You need to type notes during the call or paste in a transcript from another tool. Then Notion AI can help process that text—formatting it, extracting action items, or generating summaries.
Notion AI costs $10-$18/user/month on top of your existing Notion subscription. All data is processed on Notion's cloud servers.
The Core Difference
Notion AI and Shmeetings are different categories of tools.
Notion AI is a general-purpose AI assistant embedded in a workspace app. It works with text you provide—whether that's notes, documents, or pasted content. For meetings, you do the work of capturing what was said, then Notion AI helps organize it.
Shmeetings is a dedicated meeting tool. It records audio, transcribes automatically, and generates notes with AI—all without you typing anything. You start it before a meeting, and it does the rest.
If you already use Notion and want AI help with your manually captured notes, Notion AI makes sense. If you want automatic meeting transcription and notes without manual input, Shmeetings handles that. The privacy difference matters too: Notion processes everything in the cloud while Shmeetings runs entirely on your Mac.
Feature Comparison
| Feature | Shmeetings | Notion AI |
|---|---|---|
| Data Privacy | 100% Local Processing Never leaves your computer | Cloud-based Data processed on Notion servers |
| Audio Recording | Automatic Captures any audio source | Not Available Manual input only |
| Transcription | Built-in Local Whisper models | Not Available Paste from elsewhere |
| Meeting Focus | Dedicated Tool Built for meetings | General Purpose Workspace with AI features |
| Custom Prompts | Unlimited Any prompt, any format | Limited General AI commands |
| Works Offline | Yes No internet needed | No Requires internet |
| Pricing | $39 once Lifetime license | $10-$18/month Per user, plus Notion subscription |
Privacy and Your Meeting Data
All of the processing that occurs when you use Notion AI is done remotely on Notion's cloud servers. As a result, all of the content that you upload to Notion is subject to the terms of service of Notion. If you are concerned about the level of access that Notion has to your sensitive meeting notes, then Notion AI may not be the best solution for you.
In contrast, Shmeetings is able to store all of the data that it creates locally on your machine. Therefore, you always maintain full control over where your sensitive meeting notes are stored. Shmeetings uses the processing power of your machine to create the meeting notes. Shmeetings never stores any of the audio recordings or meeting notes on any remote servers.
Therefore, if you are concerned about the sensitivity of the content that you are recording, you should choose Shmeetings.
Shmeetings allows you to easily export the generated meeting notes to Notion, where you can further collaborate with others.
Although Shmeetings is specifically designed to create meeting notes, it also has the ability to create notes from other types of audio and video recordings, such as lectures, interviews, podcasts, etc. Similarly, although Notion AI is primarily designed to assist in creating notes from manually created notes, it can also assist in creating notes from any text-based document, regardless of how the original document was created.
Whether or not you need both products ultimately depends on your specific needs and workflow. If you are looking for a product that will allow you to automatically create a transcript of a meeting and then share that with others, Shmeetings may be the better choice. If you are looking for a product that will assist you in organizing and formatting your meeting notes that you have previously typed, then Notion AI may be the better choice. Ultimately, some individuals could use both products together - Shmeetings to capture the actual meeting notes and then Notion AI to format and organize those notes within Notion.
Who Should Use Each Tool
Choose Shmeetings If You:
- Want automatic meeting transcription
- Need privacy for sensitive meeting content
- Don't want to manually type meeting notes
- Need specialized meeting-focused AI prompts
- Prefer one-time purchase over subscriptions
- Want to work offline or without internet
Choose Notion AI If You:
- Already use Notion as your workspace
- Want AI help across all your documents
- Prefer manual note-taking with AI enhancement
- Need team collaboration features
- Get transcripts from another tool already
- Don't need automatic meeting recording
Pricing: One-Time vs Subscription
The cost of using Notion AI will be $10 – $18 per month based upon whether you are using the "Plus" version (10) or "Business" version ($18). This is on top of the cost of your regular Notion subscription. You would have to pay $50 per month to use the AI feature on a "Plus" plan for a team of five.
Shmeetings' cost is $39 and there are no additional fees to use this product after purchasing.
| Plan | 1 Year | 3 Years | 5 Years |
|---|---|---|---|
| Shmeetings | $39 | $39 | $39 |
| Notion AI (Plus) | $120 | $360 | $600 |
| Notion AI (Business) | $216 | $648 | $1,080 |
* Notion AI pricing is per user per month, in addition to base Notion subscription. Shmeetings is a one-time purchase.
Frequently Asked Questions
Can Notion AI transcribe my meetings?
Notion AI cannot transcribe audio or video, so it cannot transcribe your meetings. However, if you manually type your meeting notes and save them in Notion, Notion AI can help you by formatting those notes, extracting action items, summarizing the meeting, etc.
Can I export Shmeetings notes to Notion?
Shmeetings allows you to easily export the generated meeting transcription and summary to your local computer, and you can then import that content into Notion for further collaboration and organization.
Is Shmeetings just for meetings?
Shmeetings can transcribe and summarize any audio—meetings, lectures, interviews, or podcasts. Notion AI works with any text content, not just meeting notes. They're both flexible, just in different ways.
Do I need both tools?
It depends on your workflow. If you want automatic transcription with privacy, use Shmeetings. If you want AI assistance in a collaborative workspace, use Notion AI. Some people can use Shmeetings for recording and Notion AI for working with the results.
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